Modernized Schedule Distribution for a Construction and Installation Company

Construction and installation companies run on schedules. Crews need to know where they're going, which job they're on, what equipment they're pulling, and who they're working with, and they need to know it before they walk out the door, not after. When that information lives inside an ERP system, locked behind PDF exports and manual screenshots, it rarely reaches the people doing the work as quickly or as clearly as it should.

Van de Fliert, a Dutch construction and installation company, ran into exactly that friction. They had the information. They just needed a better way to get it in front of their teams. What follows is how that problem was solved, with a straightforward digital signage setup delivered through Castit's reseller partner CSL-HSI.
 

About the Client

Van de Fliert is an established construction and installation company based in the Netherlands, specializing in building equipment and specialty trade services including plumbing, heating, and air conditioning. The company works across residential, commercial, and utility projects, combining traditional installation expertise with a modern, efficiency-focused approach to day-to-day operations.

Like most companies in their sector, Van de Fliert operates with a blend of office-based planners and field-based technicians. Planners coordinate jobs, materials, and assignments through the company's ERP system; technicians and installers spend most of their time on-site or preparing to head there. Bridging those two worlds, the desk and the van, is an everyday communication challenge, and it's the kind of challenge that small inefficiencies can quietly turn into bigger ones over time.

Digital signage playing a promo video of the client on the screen in the facility

The Challenges

Before implementing digital signage, Van de Fliert's method for distributing work schedules was familiar to anyone who has worked in a schedule-heavy trade: export the daily schedule from the ERP system as a PDF, take a screenshot of it, and pass it along through internal channels. It worked, in the sense that information technically reached people, but it was slow, manual, and easy to get wrong. Several recurring problems kept surfacing:

• Work schedule distribution was labor-intensive. Getting the latest ERP schedule in front of field teams required someone to repeat the same export-and-share process every day.
• PDF format limitations meant schedules couldn't be displayed cleanly on shared screens. Screenshots were a workaround, not a solution.
• Information accessibility was inconsistent. If someone missed the morning message or the latest update wasn't posted, they were working from stale information.
• Future-proofing was a concern as well. Any new system needed to be capable of evolving into a direct PDF integration, so schedules could flow from the ERP to the screen without a human in the middle.

The team wanted a more modern, efficient way to display the information they already had, and a platform that could grow with them rather than lock them into the same manual workflow in a different form.

The Castit Solution

Through their technology partner CSL-HSI, a reseller working with Castit, Van de Fliert was introduced to a digital signage solution tailored to the realities of a construction and installation business. After reviewing the client's workflow, Castit proposed a deliberately simple, practical rollout, designed to deliver value immediately while leaving room for more automation later.

• Immediate implementation. A single digital display was installed at a key location in the facility, positioned for maximum visibility to the people who needed to see the daily schedule. The screen runs Castit's cloud-based content management platform, with a straightforward interface that makes updating content easy for non-technical staff. In the first phase, the existing PDF screenshot workflow was preserved, but now the screenshots land on a clean, professional display instead of being passed around informally.
• Future-forward planning. The system was set up with direct PDF integration capability in mind, so that as the next phase rolls out, schedules exported from the ERP can be pushed to the screen automatically, without screenshots or manual handling. The platform is also expandable: more screens, more content types, and more locations can be added as the company's communication needs grow.
• Content strategy. Day-to-day, the screen displays daily work schedules, important announcements, and company content, including promotional videos showcasing completed projects and teamwork. It's a mix of operational information and company culture, shown in the spaces where staff naturally gather.

Staff training was kept deliberately light. The goal was a system that anyone on the team could update without needing to call IT, and that's what was delivered.

Informational slide displayed on the screen in the facility

The Results and Impact

The benefits of switching to digital signage showed up quickly for Van de Fliert.

Better Information Access

One Source of Truth

Greater Efficiency

Built to Scale

• Information access has improved across the team. Daily schedules are now visible in a consistent, easy-to-read format, in a shared space where staff naturally see them. No one has to hunt for the latest version or wonder whether a screenshot was updated.
• Communication gaps have closed. The old process of distributing paper-based or informally shared schedules is gone, replaced by a single source of truth that the whole team can see. When the schedule changes, the screen changes, and everyone works from the same information.
• Operational efficiency has gone up. The administrative overhead of exporting, screenshotting, and redistributing schedules is now a single, streamlined publish step, and it's on its way to being fully automated once direct PDF integration is in place.
• The platform is ready for what comes next. Van de Fliert isn't going to outgrow this system as they expand. They can add screens, connect the ERP more directly, and scale the rollout across their operations without switching platforms.

The company's confidence in the solution was reflected in their decision to commit to a two-year contract straight out of the gate, a clear signal that the fit between what they needed and what Castit delivered was strong from day one.

A few things made the implementation work particularly well: simplified deployment that caused minimal disruption, a scalable platform ready for future expansions and integrations, a partner-driven approach through the successful collaboration with CSL-HSI, and a cost-effective investment that delivered value immediately while preserving long-term ROI.

Promo video before and after of the company's work played on the screen in the facility 

Digital Signage Works for Construction and Installation Companies

Van de Fliert's experience illustrates a broader point: digital signage isn't just a retail or hospitality tool. Construction and installation companies, with their blend of office planning and field execution, are among the clearest beneficiaries of the technology, and they're often the last to adopt it.

The value for this industry is practical, not decorative. A screen at the right location, showing the right information, does the job that paper schedules and group chats have been trying to do for years, only better. Schedules flow from the ERP to the people who need them. Announcements reach the team without another email. Company videos and project highlights reinforce culture in the same spaces where daily operations happen. And when the underlying platform is built to integrate with existing systems, the workflow only gets smoother over time.

If your construction or installation company is still relying on screenshots, printed schedules, or chat apps to distribute critical daily information, there's a better way. Castit is built to scale, easy to manage without a dedicated IT team, and designed to integrate with the systems you already use. Visit Castit to learn more, or reach out to talk through what a setup would look like for your operation.

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